Job Description

Job Title : Executive Assistant / Office Manager

Location: Amsterdam, North Holland, Netherlands ( Onsite )

Duration/Term: Long Term Contract

Job Description

We are seeking a highly motivated Executive Assistant / Office Manager . This dynamic role involves providing comprehensive support to our management team while overseeing the day-to-day operations of our office. The ideal candidate is hands-on, organized, and thrives in a fast-paced environment, working closely with senior leadership and external stakeholders.

Key Responsibilities

Office Management

• Liaise with staff, suppliers, and facilities management to ensure seamless office operations.
• Manage the office budget and oversee office supplies and daily correspondence.
• Design, implement, and periodically update office procedures and administrative systems.
• Support onboarding and induction programs for new employees, including IT and HR setup.
• Act as the intermediary between corporate IT and local users, resolving day-to-day technical issues.

Executive Assistant / Company Secretary

• Provide administrative support to the local Board management, including planning onsite/offsite meetings, managing executive diaries, coordinating business travel, and handling expense reports.
• Serve as the company secretary for Board management sessions and quarterly Supervisory Board meetings, recording, documenting, and archiving meeting minutes and decisions.
• Organize occasional company events, conferences, and team-building activities.

Qualifications

• Exceptional interpersonal skills to communicate with stakeholders at all levels.
• Ability to manage ambiguous situations and work independently with minimal supervision.
• Fluent in both English and Dutch, with excellent written and verbal communication skills.

Key Skills: Office Management, Executive Assistance, Diary Management, Meeting Coordination, Event Planning, Budget Management, IT Liaison, Documentation and Archiving, Confidentiality, Interpersonal Skills, English and Dutch Fluency.

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